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New York State CCAP Program

How to complete and submit an application to the NY State CCAP program.

What is the Child Care Assistance Program (CCAP)?

The Child Care Assistance Program (CCAP) is a state-run initiative designed to help eligible families in New York afford child care services. The program provides financial assistance to working families, as well as those in training or attending school, to ensure their children are cared for while they work or pursue education. This support is critical for families who might otherwise struggle to afford quality child care, promoting stability in employment and education. The CCAP program is available to all families who are living outside of the 5 boroughs of New York City.

How do I apply for the Child Care Assistance Program (CCAP)?

There are several ways to apply for the Child Care Assistance Program (CCAP) in New York:

  1. Online Application:

    • Visit the NYC Human Resources Administration (HRA) online portal here.

    • Complete the online application form to apply for assistance.

  2. In-Person:

    • You can apply in person at your local New York State Office of Children and Family Services (OCFS) office.

    • Use this Office Locator to find the nearest location.

  3. By Mail:

    • Request a paper application by contacting your local office and submitting it by mail.

  4. Community-Based Organizations (CBOs):

    • Some community organizations may assist with the application process. Reach out to local CBOs for support.

How long does it take to receive funds from the Child Care Assistance Program (CCAP)?

The processing time for the CCAP can vary depending on factors like application completeness, documentation submitted, and demand. Generally, applicants can expect to:

  • Receive an eligibility determination within 30-45 days.

  • Once approved, assistance is typically disbursed within 7-10 days after approval.

If your application is incomplete or additional information is required, processing may take longer.

What do the application steps look like?

Here’s what you can expect during the CCAP application process:

  1. Step 1 – Start the Application:

    • Begin by completing the online application, or by submitting a paper application at your local office.

  2. Step 2 – Submit Documentation:

    • Gather and submit required documents (listed below in the "What documentation is required?" section).

  3. Step 3 – Eligibility Review:

    • OCFS will review your application and verify your eligibility based on income, employment status, and family size.

  4. Step 4 – Eligibility Determination:

    • You will receive an eligibility decision. If approved, you’ll be notified of your benefits and the amount of assistance.

  5. Step 5 – Child Care Provider Selection:

    • Once approved, you’ll need to choose a child care provider. The program will help cover the costs for the provider you select, as long as they meet the necessary requirements.

  6. Step 6 – Disbursement of Funds:

    • After your approval, funds will be disbursed directly to the provider, and you can begin using the assistance to cover child care costs.

What documentation is required when I fill out my application?

To apply for the Child Care Assistance Program (CCAP), you’ll need to provide several documents to verify your eligibility. Here are the categories and required documents:

1. Proof of Identity

  • Birth certificate, state-issued ID, or Social Security card.

2. Proof of Income

  • Recent pay stubs or a letter from your employer.

  • Proof of any additional income, such as child support, unemployment benefits, or public assistance.

3. Proof of Employment or School Enrollment

  • A letter from your employer stating your work schedule and employment status.

  • Enrollment or registration confirmation from your school or training program.

4. Child’s Information

  • Birth certificate or other documentation for each child for whom you are requesting care.

5. Child Care Provider Information

  • The name, contact information, and license details for the child care provider you plan to use (if you’ve already selected one). If you are applying without a provider, please notate that you are "still looking for a provider" in your application. If you need a list a providers, please contact your local Childcare Counsel to receive a list of eligible providers.

Common FAQ’s

  1. Who is eligible for the Child Care Assistance Program?

    • Eligibility is based on income, employment status, and family size. Generally, the program is available to working families, as well as those attending school or participating in training programs.

  2. How much child care assistance will I receive?

    • The amount of assistance depends on your family’s size, income, and the cost of child care. It’s designed to cover a portion of the child care costs.

  3. Can I choose any child care provider?

    • Yes, but your chosen provider must be licensed or registered with the State of New York. The program will only cover the costs for eligible providers.

  4. What happens if my application is denied?

    • If your application is denied, you will receive a notice with the reasons for the denial. You can appeal the decision if you believe the denial was made in error.

  5. Can I apply for CCAP if I receive other benefits like SNAP or TANF?

    • Yes, receiving other benefits does not disqualify you from applying for the CCAP, but your eligibility will still be reviewed based on your current situation.

Who do I contact about my application status?

If you need to check the status of your application or have questions, you can contact the New York State Office of Children and Family Services (OCFS):

Office of Children and Family Services (OCFS)

Address: 52 Washington Street, Rensselaer, NY 12144

Phone: (518) 473-7793

Email: ocfs.sm.childcare@ocfs.ny.gov